PALOS HEIGHTS PUBLIC LIBRARY
BOARD OF TRUSTEES MINUTES
February 8, 2007


Call to Order:
President Beth Barista called the meeting to order at 7:00 p.m. in the Library, 12501 S. 71st Avenue, Palos Heights, Illinois. Present were Trustees: Beth Barista, Beverly Meyer, Pattie Muller, Frank Petrosino, and William Poore. Also present were Administrative Librarian Elaine Savage and Administrative Assistant Kathy Mazies. Trustee Julie Lawler, Pat Eden and Diana Roscich were absent. 

Minutes:
Trustee Meyer moved, Trustee Petrosino seconded, to approve the minutes of January 11, 2007 with a correction of the date being changed from the 12th to the 11th (actual date of meeting) and listing the changes made to the Administrative Librarians 2007 goals. On a voice vote, the motion carried unanimously.

Treasurer’s Report:
Trustee Petrosino moved, Trustee Poore seconded, to approve the additional January bills in the amount of $37,353.59. On a roll call vote the motion carried unanimously. Total January bills amounted to $74,199.77. Trustee Petrosino moved, Trustee Poore seconded to approve the February bills of $33,060.20. On a roll call vote, the motion carried unanimously.

President’s Report:      
No report.
    
Librarian’s Report:
The Administrative Librarian presented her annual report. Ms. Savage reported that the new payroll timekeeping system is going well. January power outages presented some problems with switch controls for lights in the parking lot and fire alarm. The first Palos Fine Arts film night was held with over 100 attendees. Administrative Librarian and Department Heads are planning for a March 5th In-Service between 9a.m. and 1p.m. During that time the library will be closed. The Library received the corporate replacement tax from the city in the amount of $7837.64. The Library also received 2 DVD’s on the Basic Development proposal for Harlem Avenue & Route 83. One is for checkout, the other for in house viewing. The Administrative Librarian and Department Heads have been working on the hiring and reorganization of staff as was authorized by the new budget.

Correspondence:    
Letter of resignation was received from Trustee Tim Murney effective January 18, 2007. Moraine Valley Community College is also scheduling session pertaining to strategic planning. The Administrative Librarian also distributed thank you notes from staff members.

Budget & Finance:       
None.

Policy:          
None.

Publicity:      
None.

Building and Grounds:       
None.
    
Personnel:        
None.

Friends of the Library Liaison:
The Book Sale was quite successful and well attended. Amount collected was $2,346. The Country House fundraiser ends at the end of February.

City Council Liaison:     
The initial presentation was made by the Basic Group for the development of the old Rizza property on Harlem Avenue. On February 20th a vote will be taken to decide the future of the Palos Heights Pool.  A City Plan Group will be hired to develop a comprehensive plan for the city.
    
Local History:          
None.

Long Range Planning:       
Trustee Meyer moved, Trustee Muller seconded to accept the Library Mission Statement, Library Vision Statement and Library Service Responses. The motion carried unanimously. Administrative Librarian and the staff will work on the objectives. The next committee meeting will be on February 19th at 5p.m.   
    
Old Business:       
Trustee Poore expressed his thoughts regarding drainage on the east side of the library.

New Business:
Library Hours - Trustee Meyer moved, Trustee Petrosino seconded that the library be open on Sundays from 1p.m. to 5p.m. beginning September, 2007 through May, 2008. The motion carried unanimously on a voice vote. Trustee Poore moved, Trustee Petrosino seconded the hourly staff be paid time and a half for working Sunday hours and salaried staff be paid time and a half if over 37 ½ hours. On a roll call vote, the motion carried unanimously. Trustee Poore moved, Trustee Meyer seconded to accept the proposed calendar for the period of September, 2007 to May, 2008 with Sunday hours. Motion carried unanimously on a roll call vote.

Nominations for Palmer Awards - Presentation of the Palmer Award was discussed. It was decided to think about possible nominees.

Executive Session:
Trustee Meyer moved and Trustee Poore seconded, to go into executive session to discuss personnel and real estate at 8:10 p.m. On a voice vote, the motion carried unanimously. The Administrative Librarian and the Administrative Assistant left the meeting.

Return to Regular Session:
At 9:20 p.m., Trustee Poore moved, Trustee Petrosino seconded, to return to regular session.

Adjournment:
Trustee Poore moved, Trustee Meyer seconded to adjourn the meeting. On a voice vote, the motion carried unanimously. President Beth Barista adjourned the meeting at 9:21 pm.


Patricia Muller
Secretary