PALOS HEIGHTS PUBLIC LIBRARY
BOARD OF TRUSTEES MINUTES
April 13, 2006

Call to Order:
President Beth Barista called the meeting to order at 7:00 p.m. in the Library, 12501 S. 71st Avenue, Palos Heights, Illinois.  Present were Trustees: Pat Eden, Julie Lawler, Beverly Meyer, Pat Muller, Frank Petrosino, William Poore and Beth Barista.  Also present were Administrative Librarian Elaine Savage and Administrative Assistant Donna Ondriska. Absent: Trustees Timothy Murney and Diana Roscich.

Welcome:
The Board welcomed new Public Services Clerk, Laura Budd.

Minutes:
Trustee Poore moved to correct the minutes of February 9, 2006 where a Board vote was omitted. Trustee Muller seconded. On voice vote, the motion carried unanimously. Trustee Meyer moved, Trustee Muller seconded to approve the minutes of March 9, 2006 with the correction that the Employee Benefit, on voice vote had carried unanimously. On a voice vote, motion carried unanimously to approve as corrected.

Treasurer’s Report:
Trustee Eden moved, Trustee Petrosino seconded, to approve the additional March bills in the amount of $41,634.75.  On a roll call vote, the motion carried unanimously. Trustee Eden moved, Trustee Poore seconded, to approve the April bills of $19,461.72.  On a roll call vote, the motion carried unanimously. Trustee Eden noted she reviewed the library spending for the first quarter and that the auditors had been on site for the audit.

President’s Report:      
President Barista attended the Chamber of Commerce breakfast meeting here on April 11th and presented the George Palmer Award to Palos Bank & Trust, which was accepted by Vice-President, Tom Hullinger. Trustees Lawler, Eden and Poore were also in attendance.      

Librarian’s Report:
Administrative Librarian Savage presented her written report for the past month. She reported on her attendance at the PLA Conference in Boston and demonstrated the playaway audio book w/headset that she was given at a recent MLS meeting and passed it around. Administrative Librarian Savage also noted that the auditors conducted the annual audit and everything seemed to be in order. She noted the web page is under development and gave a preview of it. Administrative Librarian Savage told of some building concerns she had dealt with during the month. She mentioned that the Library had a lot of activities for National Library Week, April 3-8 and that the “Librarian for an Hour” was very popular. Administrative Librarian Savage and Shirley Kanapackis attended the Chamber Expo on April 7 at Trinity College.

Correspondence:    
Administrative Librarian Savage noted she received a letter from Senator Maloney in regards to National Library Week and notes from Bill Czajkowski and Jean Pacholski.

Budget & Finance:       
None.

Policy:
None.
    
Publicity:
None.

Building and Grounds:
Trustee Petrosino made a motion to provide 15 ft. of shelving for the book drop room for the cost of $2,071.21, seconded by Trustee Eden. On a roll call vote, the motion carried unanimously.

Personnel:        
None.

Friends of the Library Liaison:
Trustee Poore reported the Friends received a check for $888 from Paul Boundas of the Country House Restaurant and pictures were taken for the Regional News.  February sales were better than January.  He noted Country House will continue the fundraiser next year. Trustee Poore mentioned that Trustee Eden and himself will attend the Dupage Library Book Sale Round Table at the Addison Library to learn how to improve book sales.

City Council Liaison:     
Trustee Poore attended the last City Council meeting where the Mayor read the National Library Week Proclamation. He noted the Car Classic will be held on July 20 and the 4th of July events will be on the 3rd, with the parade on July 4th.  The kickoff for the Adopt-the-Tree Program will be May 20th and the Farmers Market will be on June 7th at Tiffany Square.    

Local History:          
No report. Administrative Librarian Savage noted she was working on a grant.

Long Range Planning:
None.
        
Old Business:       
HVAC - Administrative Librarian Savage noted Commonwealth Edison removed the recorders and preliminary findings were that there were only minor spikes. No written report has been received. The engineer has suggested to put a surge protector on the chiller and to retest by Com Ed or other independent source when we would be cooling more. Administrative Librarian Savage noted the architects would be at the Library on Friday if any board member wanted to speak with them. Trustee Eden moved to hire an independent testing company, not to exceed $1,000, seconded by Trustee Poore. On a roll call vote, the motion carried unanimously.

St. Alexander’s Sidewalk - Administrative Librarian Savage discussed the revised agreement, noting changes such as the sidewalk was to be 5-6 feet and that cleanup of our parking lot after use was omitted. Trustee Lawler reviewed and noted we would only be covered on their insurance during construction and should be ongoing. She also noted that the indemnification clause should be clarified. Trustee Eden moved to authorize President Barista to sign the agreement with the Board’s changes if the Archdiocese approves before the next Board meeting provided the agreement is reviewed by Trustee Lawler following the Archdiocese’s revision. Seconded by Trustee Petrosino. On a voice vote, the motion carried unanimously.

New Business:
Executive Minutes - Trustee Muller reported that the Executive Minutes were reviewed and moved to keep them as executive minutes, seconded by Trustee Poore. On a voice vote, the motion carried unanimously. Trustee Poore moved to accept the two executive minutes, seconded by Trustee Petrosino. On a voice vote, the motion carried unanimously.

Library Property Discussion - It had come to the Administrative Librarian’s attention that the property adjacent to the Library might be for sale. Trustee Eden moved for the Board to contact the owner, seconded by Trustee Petrosino. On a voice vote, the motion carried unanimously. Consensus was to have Trustee Eden contact the owner

Adjournment:
Trustee Meyer moved, Trustee Lawler seconded to adjourn the meeting.  On a voice vote, the motion carried unanimously. President Beth Barista adjourned the meeting at 8:20 pm.

Patricia Muller
Secretary