PALOS HEIGHTS PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES OF MEETING
September 11, 2003


CALL TO ORDER:
President Beverly Meyer called the meeting to order at 7:00 p.m. in the temporary Library, 6509 West 127th Street, Palos Heights, Illinois. Present were Trustees: Beth Barista, Cal Bouma, John Eckman, Birgit LaMantia, Beverly Meyer, Patricia Muller, Bill Poore, Pat Eden, and Diana Roscich. Also present was Administrative Librarian Elaine Savage. 

Minutes:
Trustee LaMantia moved, Trustee Poore seconded, to approve the minutes of July 10, 2003. On a voice vote the motion carried unanimously.

Treasurer’s Report:
Trustee Barista moved, Trustee Bouma seconded, to approve the July bills for a total of $26,538.65, the August bills for $133,375.47 and September bills for $23,743.41. On a roll call vote the motion carried unanimously. Trustee Barista moved, Trustee Eckman seconded to approve the construction bills for August in the amount of $86,005.11 and for September in the amount of $96,118.57. On a roll call vote, the motion carried unanimously.

President’s Report:
The President reported about the magnolia bushes and her postcard from Alaska.

Librarian’s Report:
The librarian reported that she had resumed attending library meetings since the move. She presented a bevy of articles. It was also reported that in-service day was cancelled due to lack of attendance and the library’s upcoming participation in Palos Reads.

Budget & Finance:
The committee will review the investment policy.

Policy:
Trustee Eden discussed a policy to approve decorative items for the new library. By consensus, it was decided to have the department heads draft procedures.

Publicity:
None.

Building and Grounds:
None

Parking Lot & Building Expansion:
Trustee Eden reported on the progress of the past two months. There have been four construction meetings. The furnishing bids went out in August and were opened on Wednesday with very favorable results. The demo is complete. Other items that have been completed: forms for foundation; extra fill for site and connection section of fence between the two work sites.

Friends of the Library Liaison:
Trustee Poore reported that the Friends are selling Entertainment Books.

City Council Liaison:
Trustee Eden reported on the City’s disposal contract that included the Library; zoning issues; business and gaming licenses; Trinity Christian College; and the Beautification Committee Fundraiser.

St. Alexander:
None

Old Business:
Discretionary Impact Fee - No response has been received to the letter sent to the City.

TIF - The members of the TIF review committee met at District 118 on August 29th to discuss the use of TIF funds to fund Lake Katherine.

New Business:
Nominating Committee Report - Chair Trustee Bouma presented the committee’s slate” President Beth Barista Vice-President John Eckman Secretary Bill Poore Treasurer Birgit LaMantia Election of Officers: Trustee Barista withdrew her name and then nominated Trustee Meyer for president with a second by Trustee Roscich. Trustee Bouma moved to close nominations; seconded by Trustee Eckman. Trustee Bouma moved, Trustee LaMantia seconded to accept the slate of officers. On voice vote, the motion passed unanimously.

Committee Assignments - President Meyer requested that all committee requests be submitted to her by Sept. 18th. SLS Public Library Membership Agreement: Trustee Poor moved, Trustee LaMantia seconded to approve and sign this agreement. On voice vote, the motion passed unanimously.

ILLINTET/OCLC Services Agreement - Trustee Barista moved, Trustee LaMantia seconded to approve and sign this agreement. On voice vote, the motion passed unanimously.

Furnishings bids - Deferred to the October meeting.

Calendar of Dates - Trustee LaMantia moved, Trustee Barista seconded to adopt the 2004 Library Calendar. On voice vote, the motion passed unanimously.

Conference Request - Per the personnel policy, the administrative librarian requested to attend the 2004 Public Library Association conference in Seattle in February. Trustee LaMantia moved, Trustee Bouma seconded to approve the request. On roll call vote, the motion passed unanimously.

Executive Session:
Trustee Eden moved, Trustee Poore seconded to go into executive session to discuss a legal matter at 8:20 p.m.

Return to Regular Session:
At 8:28 p.m., the Board returned to its regular session.

Adjournment:
Trustee Bouma moved, Trustee Barista seconded to adjourn the meeting. On a voice vote the motion passed unanimously and President Beverly Meyer adjourned the meeting at 8:29 p.m.

Patricia C. Muller
Secretary