PALOS HEIGHTS PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES OF MEETING
July 10, 2003


CALL TO ORDER:
Vice President John Eckman called the meeting to order at 7:02 p.m. in the temporary Library, 6505 West 127th Street, Palos Heights, Illinois. Present were Trustees: Cal Bouma, Birgit LaMantia, Patricia Muller, Bill Poore, and Pat Eden. Diana Roscich arrived at 7:13 p.m. Absent: Beverly Meyer, Beth Barista. Also present was Administrative Librarian Elaine Savage. 

Minutes:
Trustee LaMantia moved, Trustee Eden seconded, to approve the minutes of June 12th and June 23rd, 2003. On a voice vote the motion carried unanimously.

Treasurer’s Report:
In the absence of Trustee Barista, Trustee Bouma moved, Trustee LaMantia seconded, to approve the June bills for a total of $135, 567.56 and the July bills for $48,153.93. On a roll call vote the motion carried unanimously. Trustee Bouma moved, Trustee LaMantia seconded to approve the construction bills in the amount of $26,997.30. On a roll call vote, the motion carried unanimously. Trustee Eden moved, Trustee Roscich seconded to allow Trustee Eckman to take care of CD’s as deemed necessary. The motion carried unanimously.

President’s Report:
None.

Librarian’s Report:
The Fourth of July Parade went well and the Library was given an award for creativity. The SLS is going to merge with the Chicago Library System. The staff is working on obtaining grants available. Lu Schneider has decided to retire having reached her 80th birthday.

Correspondence:
A Thank You note was received from the Korby family for the plant sent.

Budget & Finance:
None

Policy:
Trustee Bouma moved, Trustee LaMantia seconded to adopt the Library Expansion Donation Policy and the Guidelines for Library Expansion Donations. On a voice vote the motion passed unanimously.

Publicity:
Trustee Poore reported that the book/garage sale was successful and we had many volunteers.

Building and Grounds:
None.

Parking Lot & Building Expansion:
Construction meetings will be held on the 2nd and last Wednesday of the month. Site Superintendent is responsible for the site safety. There will be an 8 foot fence around the entire property during construction. Committee members and any available board members will meet at Engberg Anderson in Milwaukee on July 22nd. The first construction meeting will be held on July 30, 2003. Trustee Eckman reported on a visit to the Joliet branch library and brought forth some suggestions for thought.

Friends of the Library Liaison:
Available members helped at the Farmer’s Market, sale, and participated in the parade.

City Council Liaison:
The Joint Review Committee met concerning the TIF District and 3 options were presented. The consultant recommended leaving the TIF in effect until 2009. Trustee Eden moved, Trustee Bouma seconded to submit resolution regarding our stand on Lake Katherine stating that the Library Board supports the closing of the TIF at the end of the year 2003. On a voice vote the motion did not pass.

St. Alexander:
None

Old Business:
Discretionary Impact Fee - A check was received for the impact fees minus the $2500 withheld by the city. Trustee LaMantia moved, Trustee Eden seconded to have a letter written to the city expressing our displeasure concerning the handling of the impact fees as it was not in accordance with the Annexation Agreement. This letter is to be sent upon receipt of the building permits. Also at this time said check is to be deposited.

New Business:
Vice President Eckman appointed the Nominating Committee which consisted of Trustee Bouma as chairman, and Trustees Roscich and Eden. They are to present their recommendations to Administrative Librarian Elaine Savage by August 8th. If necessary a special meeting will be called in August. Trustee Eden moved, Trustee Poore seconded that a letter be sent to Mr. Ritz requesting the first right of refusal for his property, should be decide to sell. On voice vote, motion carried. Trustee LaMantia moved, Trustee Bouma seconded to accept the minutes of Executive Session on June 12, 2003. On a voice vote the motion passed unanimously.

Adjournment:
Trustee Bouma moved, Trustee Roscich seconded to adjourn the meeting. On a voice vote the motion passed unanimously and Vice President John Eckman adjourned the meeting at 9:01 p.m.

Patricia C. Muller
Secretary