PALOS HEIGHTS PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES OF MEETING
April 10, 2003


CALL TO ORDER:
President Beverly Meyer called the meeting to order at 7:00 p.m. in the Library, 12501 S. 71st Avenue, Palos Heights. Present were: Trustees John Eckman, Pat Eden, Pat Muller and Diana Roscich. Absent were: Beth Barista, Cal Bouma, Birgit LaMantia and Bill Poore. Also present was Administrative Librarian Elaine Savage. 

WELCOME OF GUESTS:
None.

MINUTES:
Trustee Eckman moved, Trustee Roscich seconded, to approve the minutes of the March 13, 2003, meeting as amended. On voice vote the motion carried unanimously. TREASURER'S REPORT:

Trustee Eden moved, Trustee Eckman seconded, to approve the March additional bills of $36,973.53 for a total of $56,117.92and the April bill list of $12,168.22. On roll call vote, the motion carried unanimously. There were no construction bills.

PRESIDENT'S REPORT:
President Meyer reported that she and several other Trustees attended the recent zoning hearing for our special use request. She also noted the many library trustees helped with the city referendum.

LIBRARIAN’S REPORT:
Elaine distributed copies of her regular monthly report. Elaine also reported that a number of book bags for National Library Week were donated to the Library by Founders Bank. She also reported that there have been two responses on a donated book drop. Our architectural firm is featured in this month’s American Libraries magazine.

CORRESPONDENCE:
The Recreation Department inquired to our participation in the July 4th parade. The concurred with the staff that we probably could manage to be in the parade with hard hats, but with the move there was not enough volunteers to also host a booth.

COMMITTEE REPORTS:
Budget & Finance:
None.

Policy:
None.

Publicity:
None

Buildings & Grounds:
None.

Parking Lot & Building Expansion:
Trustee Eden moved, Trustee Roscich seconded that the committee write a letter to the Mayor to negotiate fees and permits for the upcoming construction project. On voice vote, it carried unanimously. By consensus, it was decided to hold the groundbreaking ceremony on Saturday June 7th at 10. a.m. The Publicity Committee will make the arrangements and Trustee Roscich agreed to assist. Trustee Eden moved, Trustee Muller seconded to establish the temporary library location and staff hours as Main building 15 minutes before library opening and 15 minutes after library closing and office location 9 am to 5pm Monday through Friday except for special meeting room. On voice vote, it carried unanimously. Trustee Eden also discussed the color scheme with the Board for the new library.

Personnel:
None.

Friends of the Library Liaison:
The next Friends meeting is Tuesday, April 15th.

City Council Liaison:
Trustee Eden reported on the receipt of a letter from lawyer Thomas Courtney representing the Fire District in regards to the Lake Katherine TIF. She reported on the Finance Committee and the Zoning Hearing. Also, the City is discussing having one garbage company for the city and residents.

St. Alexander’s:
None.

OLD BUSINESS:
None.

NEW BUSINESS:
Prevailing Wage Resolution - Trustee Roscich moved, Trustee Eden seconded to adopt the annual prevailing wage resolution. On voice vote, the motion carried unanimously Nonresident Fee Resolution: Trustee Eckman moved, Trustee Muller seconded to adopt the annual nonresident resolution and set the fee at $150.00. On voice vote, the motion carried unanimously.

State Annual Report - Trustee Eden moved, Trustee Roscich seconded to accept the State Annual Report and submit it as required by law. On voice vote, the motion carried unanimously.

Review Executive Minutes - The President reported that she had reviewed the minutes and advised the Board to go into executive session later in the meeting. Library Board Appointments: Trustees Eden and Roscich submitted letters to the Mayor requesting reappointment.

Fundraising - It was discussed how to proceed with this aspect for the new building. Publicity was charged with designing a program. Credit Limit: Trustee Roscich moved, Trustee Eden seconded to raise the limit to $5000 for the administrative librarian’s credit card. On roll call vote, it passed unanimously.

EXECUTIVE SESSION:
Trustee Eden moved, Trustee Roscich seconded to go into executive session for a legal matter and to review executive minutes. On voice vote, it carried unanimously. At 8:50 pm, the Library Board went into executive session. At 10:10 pm, the Library Board returned to regular session. Trustee Muller moved, Trustee Roscich seconded to designate the Building Expansion Committee to respond to the Swanson and Brown bill. On roll call vote, the motion carried unanimously. Trustee Muller moved, Trustee Eckman seconded to remove those executive minutes as designated by the President to regular minutes and keep those remaining as executive session minutes. On voice vote, the motion carried unanimously.

ADJOURNMENT:
There being no further business, Trustee Roscich moved, Trustee Eden seconded, to adjourn. On voice vote, the motion carried unanimously, and President Meyer adjourned the meeting at 10.12 p.m.

Beverly Meyer
Secretary