PALOS HEIGHTS PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES OF MEETING
November 11, 2004


Call To Order:
President Birgit LaMantia called the meeting to order at 7:02 p.m. in the Library, 12501 S. 71st Avenue, Palos Heights.  Present were Trustees Pat Eden, Birgit LaMantia, Beverly Meyer, Pat Muller, Bill Poore, Diana Roscich and Colleen Devine.  Trustees Beth Barista and John Eckman were absent. Also present was Administrative Librarian Elaine Savage. 

Welcome of Guests:
Vicki Girzadas of the Palos Woman’s Club advised that their donation of the 125-pound statue “Booked for the Day” would be delivered after Thanksgiving. They will also purchase the bench on which the statue will be set.  The library and the Woman’s Club will look for someone to donate labor and materials for a 4’x 8’ concrete pad and we will target March or April for project completion.

Minutes:
Trustee Eden moved and Trustee Muller seconded to approve the minutes of October 14, 2004.  On a voice vote, the motion carried unanimously.  Trustee Muller moved and Trustee Meyer seconded to approve the Special Board meeting minutes of October 21, 2004.  On a voice vote, the motion carried unanimously.

Treasurer’s Report:
Trustee Eden moved and Trustee Poore seconded a motion to approve November bills in the amount of $281,202.64.  On a roll call vote, the motion carried unanimously.

President’s Report:
None.

Librarian’s Report:
Administrative Librarian Savage discussed her written Librarian’s Report.  The building custodian is being hired for a part time 20 hours per week starting in December.  Circulation is very good.  The HAPLR report has been ordered.

Correspondence:
None.

Budget and Finance:
Administrative Librarian Savage is looking for a new auditor.  Administrative Librarian Savage and Trustee Eden will meet with Palos Heights Financial Manager Laurie Hayes on Monday, November 15 to review levy considerations.

Policy:
None.

Publicity:
Trustee Devine has been added to the Publicity Committee.

Building and Grounds:
None.

Parking Lot & Building Expansion:
Trustees Eden and LaMantia and Administrative Librarian Savage met with Mr. Ritz re his drainage concern.  The City Engineer has now indicated that the grade on the southeast corner is too high.  It was noted that the City Engineer had previously approved the grade after the building had been completed.  The City identified and regraded a narrow strip approximately 4”x 6’ on the southeast corner property line.  The Board approved the size and placement of the major donor plaque.

Personnel:
None.

Friends of the Library Liaison:
Trustee Poore advised that the Friends were selling 2005 Entertainment Books and were holding a book and magazine sale on Saturday, January 15 from 9:00 a.m. to 4:30 p.m.  He also advised that the Friends were again having a Country House fundraiser in January and February wherein 40% of the coupon proceeds would be donated to the Friends.

City Council Liaison:
Trustee Eden and Trustee Poore advised the status of pending annexations to Palos Heights, the TIF situation and the proposed Metra station opening scheduled for December 1.

Donation Committee:
Trustee Meyer has finished thank you notes to all the donors.  Trustee Meyer moved and Trustee Roscich seconded to pay for a concrete pad for the Woman’s Club bench and statue if either the library or the Woman’s Club could not obtain donations of labor and material.  On a roll call vote, the motion carried unanimously.  President LaMantia passed around a magnesium donated room plaque for review.

Old Business:
Holiday Party - Details of the holiday party to be held Sunday, December 5 at 6:00 p.m. at the library were discussed.

New Business:
Public Library Membership Agreement - Trustee Poore moved and Trustee Eden seconded to have the President, the Secretary and the Administrative Librarian sign the Public Library Membership Agreement.  On a voice vote, the motion carried unanimously.

Final Payment Contract 4 - Trustee Eden moved and Trustee Meyer seconded to pay $19,231.35 to Creative Business Interiors as the last of the building payments.  On a roll call vote, the motion carried unanimously.

Snow Removal - Administrative Librarian Savage received a number of suggestions for vendors.  Trustee Meyer moved and Trustee Poore seconded a motion to allow Administrative Librarian Savage to enter into a snow removal agreement similar to what was done in the past with the approval of President LaMantia.  On a roll call vote, the motion carried unanimously.

Adjournment:
Trustee Poore moved and Trustee Eden seconded to adjourn the meeting.  On a voice vote the motion passed unanimously and President Birgit LaMantia adjourned the meeting at 8:41p.m.

William Poore
Secretary