PALOS HEIGHTS PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES OF MEETING
August 19, 2004


Call To Order:
President Beverly Meyer called the meeting to order at 7:00 p.m. in the Library, 12501 S. 71st Avenue, Palos Heights.  Present were Trustees Beth Barista, Cal Bouma, John Eckman, Pat Eden, Beverly Meyer, Pat Muller, Bill Poore and Diana Roscich.  Trustee Birgit LaMantia arrived at 8:10 p.m.  Also present was Administrative Librarian Elaine Savage. 

Librarian’s Report:
Favorable correspondence re the new library was received from Lynn Doyle, Jean Gnap and Chuck Stanley.  Trustee Eden passed on Charles Richard’s congratulations.  Trustees from Park Forest came in for a tour and were favorably impressed. An updated punch list was sent to the Building Committee.  Trustee Poore moved and Trustee Barista seconded to accept the offered credit from Nicholas for their failure to paint the janitor’s closet, elevator closet, and the mechanical room and for their failure to stripe the parking lot.  On a voice vote, the motion passed unanimously.  Elaine Savage will pursue a credit offer from Nicholas to fix the flag pole rope and fixture.

Old Business:
Construction - Trustee Eden advised that the exterior ground sign has been ordered and that vendors are still being reviewed for the donation plaque and the quilt fixture.  She also advised that the landscaping had been ordered and the trees had been trimmed.  Trustee Bouma advised that the south lot line survey was complete and two bids had been received for a fence on the south property line.  Trustee Roscich moved and Trustee Eden seconded for Trustee Bouma to obtain new a new quote from low bidder Region Fence to consider rerouted chain link on the south property line and appropriate wood fencing on the south side of the west property line.  On a voice vote, the motion passed unanimously.  Trustee Barista moved and Trustee Muller seconded to put up the chain link fence on the south property line as soon as possible.  On a voice vote, the motion passed unanimously.  Trustee Poore moved and Trustee Barista seconded to give Trustee Bouma financial authority to pursue the installation of chain link fence on the south property line as soon as possible.  On a voice vote, the motion passed unanimously.  Trustee Bouma will also pursue installation of a new library sign for 127th street and a new stop sign at the end of the library driveway.

New Business:
Approval Of Change Orders - Trustee Eden moved and Trustee Eckman seconded to approve Change Order #7 in the amount of $594.00 after removal of the contested $470.00 February Com Ed billing.  On a roll call vote, the motion passed unanimously.

Construction and Equipment Bills - Trustee Eden moved and Trustee Poore seconded to approve construction bills in the amount of $356,327.34 for payment.  On a roll call vote, the motion passed unanimously.  Trustee Poore moved and Trustee LaMantia seconded to approve general operating bills in the amount of $33,295.75 for payment.  On a roll call vote, the motion passed unanimously.

Nomination Committee Report - The Nominating Committee advised that the proposed slate of officers was President-Birgit LaMantia, Vice President-Beth Barista, Secretary-Bill Poore and Treasurer-Pat Eden.  Trustee Muller moved and Trustee Barista seconded to accept the proposed slate of officers to be voted on at the next regular meeting.  On a voice vote, the motion passed unanimously.

Certificate of Substantial Completion - Trustee Bouma moved and Trustee Eden seconded a motion to authorize the President to sign a “Certificate of Substantial Completion”.  On a voice vote, the motion passed unanimously.

Other:
The Board rejected a bookmark suggestion from a patron. Trustee LaMantia moved and Trustee Barista seconded to pay $300.00 plus material cost to finalize the quilt project.  On a roll call vote, the motion passed unanimously.  Trustee Eden moved and Trustee Poore seconded to limit Trustee Bouma’s financial authority re the chain link fence for the south property line to $4,000.00.  On a roll call vote, the motion passed with one abstention.

Adjournment:
Trustee Bouma moved and Trustee Eden seconded to adjourn the meeting.  On a voice vote, the motion passed unanimously and President Meyer adjourned the meeting at 8:27 p.m.

William Poore
Secretary