PALOS HEIGHTS PUBLIC LIBRARY
BOARD OF TRUSTEES MINUTES
January 8, 2004


Call to Order:
President Beverly Meyer called the meeting to order at 7:00 p.m. in the temporary Library, 6509 West 127th Street, Palos Heights, Illinois.  Present were Trustees: Bill Poore, Cal Bouma, Beth Barista, Patricia Muller, Pat Eden, John Eckman and Diana Roscich.  Absent was Trustee Birgit LaMantia.

Also present were Administrative Librarian Elaine Savage and Administrative Assistant Sheri Weissmann. 

Minutes:
Trustee Eckman moved, Trustee Eden seconded, to approve the minutes of December 11, 2003.  On a voice vote the motion carried unanimously.

Treasurer’s Report:
Trustee Barista moved, Trustee Eckman seconded, to approve the January bills for a total of $12,731.70, and the total December bills for $312,599.88.  On a roll call vote the motion carried unanimously.  Trustee Barista moved, Trustee Eckman seconded to approve the construction bills for January in the amount of $421,723.33. On a roll call vote, the motion carried unanimously.

President’s Report:
None.

Librarian’s Report:
Administrative Librarian Savage reported that she has not received an answer from Bill Czajkowski regarding the building permit fees.  There will be a magazine sale at the library on February 7.  Also, she reported on a ComEd bill mix-up.

Correspondence:
The Administrative Librarian reported that the library received a letter from the Palos Heights Woman’s Club regarding their donation of 247 Campbell soup labels to the library to use towards future items needed.

Budget & Finance:
None.

Policy:
None.

Publicity:
A special edition of the newsletter is going out this month along with a newsletter from Mary Johnson regarding her grant program.  A copy of the Country House coupon for the Friends of the Library Fundraiser is in the newsletter.

Building and Grounds:
None.

Parking Lot & Building Expansion:
Trustee Eden reported that there was a meeting on January 7 with the architects to address general concerns.  We are on schedule.   For the next two weeks, the priority is to get the building enclosed.  The brick work will begin soon, along with the roof to enclose the building.  She reported that the tree fence has been pushed down and that some cans on the property need to be disposed of.  Librarian Savage stated that the library was notified today by Bill Czajkowski that construction would be shut down unless he receives certain shop drawings from the architects.

Personnel:
None.  

There will be a Personnel Committee meeting on January 29, 2004 at 7:00 p.m. following the Committee of the Whole meeting.

Friends of the Library Liaison:
Trustee Poore reported that the Country House Fundraiser Coupons are being distributed.  Trustee Eden reported that there was a $400.00 profit from the Entertainment Book Fundraiser.

City Council Liaison:
Trustee Eden reported the recreation center and pool advisory referendum questions will be put on the March ballot to see if the voters want planning to take place.  A candidate has been decided on to be the new city administrator.  The City Council had a Committee of the Whole meeting to discuss the budget.

Donation:
Trustee Eden distributed a copy of the donation brochure.  A Committee of the Whole/Donation Committee meeting has been set for January 29 at 7:00 p.m. to compile a donors contact list.

Old Business:
The Administrative Librarian reported that the attorney is working on the right of first refusal.

New Business:

Approval of Change Orders:
Trustee Eden moved, Trustee Eckman seconded to rescind change order #1 dated 12/11/03 for a contract sum of $3,890,448.00.  On a voice vote the motion carried unanimously.  Trustee Eden moved, Trustee Eckman seconded to approve the new change order #1 with a contract sum of $3,876,693.00 and authorize Beverly Meyer to sign the order.  On a roll call vote, the motion carried unanimously.  Trustee Eden moved and Trustee Bouma seconded to approve change order #2 in the amount of $38,739.00 and authorize Beverly Meyer to sign the order.  On a roll call vote, the motion carried unanimously.

Executive Session:
Trustee Barista moved, Trustee Muller seconded to go into executive session to discuss a personnel matter at 8:31 p.m.  On a voice vote, the motion carried unanimously. Sheri Weissmann then left the meeting.

Return to Regular Session:
At 9:00 p.m., the Board returned to its regular session.  Trustee Barista moved, Trustee Poore seconded to accept the Administrative Librarian’s goals for 2004.  On a voice vote the motion carried unanimously.  Performance appraisals for the Administrative Librarian are due by February 29.

Adjournment:
Trustee Muller moved, Trustee Eden seconded to adjourn the meeting.  On a voice vote the motion passed unanimously and President Beverly Meyer adjourned the meeting at 9:05 p.m.

William Poore
Secretary