PALOS HEIGHTS PUBLIC LIBRARY
BOARD OF TRUSTEES MINUTES
December 11, 2008

Call to Order:
President Bill Poore called the meeting to order at 7:00 p.m. in the Library, 12501 S. 71st Avenue, Palos Heights, Illinois. Present were Trustees: Beverly Meyer, Patricia Muller, Julie Lawler, Marianne Orr, Lois Stanciak, and Trustee Frank Petrosino arrived at 7:30p.m. Also present were Administrative Librarian Elaine Savage and Administrative Assistant Terry Fleckenstein. Absent were Trustees: Beth Barista and Diana Roscich.

Welcome of Guests:
None.

Minutes:
Trustee Meyer moved and Trustee Muller seconded a motion to approve the minutes of November 13, 2008. On a voice vote, the motion carried unanimously.  

Treasurer’s Report:             
Trustee Muller moved and Trustee Stanciak seconded a motion to approve the additional November bills in the amount of $44,178.42 for total November bills in the amount of $387,213.40. On a roll call vote, the motion carried unanimously. Trustee Stanciak moved and Trustee Muller seconded a motion to approve December bills in the amount of $47,765.09. On a roll call vote, the motion carried unanimously.

President’s Report:   
President Poore reported that he will not be at the January meeting and therefore Trustee Muller will be the acting President for the meeting.

Librarian’s Report:     
Administrative Librarian Savage presented her written report. Librarian Savage reported that circulation numbers are up, the Barnes & Noble fundraiser was successful and that Library Staff have been attending meetings. The Hennen’s American Public Library Ratings for 2008 were distributed to the Board and the report was reviewed and discussed.

Correspondence: 
Administrative Librarian Savage sent a thank-you note for her 20th Anniversary Recognition gift. Several thank-you notes were received from Staff for the Christmas party and Appreciation award. Trustee Stanciak sent a thank-you for the Christmastime in Palos event. The Art Park committee sent a donation solicitation which the Board discussed and pursuant to past protocol denied.

Budget & Finance: 
No report.

Policy: 
No report.

Publicity: 
No report.  

Building and Grounds:  
The Board reviewed Engberg Anderson’s updated design for the “Bookstore” alcove. Trustee Petrosino moved and Trustee Meyer seconded a motion to have the architects provide a 3D color rendering of the new Bookstore design and a construction drawing for bid purposes.  On a roll call vote, the motion carried unanimously.
  
Personnel:  
No report.

Friends of the Library Liaison:            
President Poore reported that Christmastime in Palos was very successful. The Friends’ updated membership brochure is now available.  The Friends Shop & Share dates are December 14, 15, and 16, 2008; the Country House benefit will run again in January and February; and the Winter Book/Magazine Sale will be held on February 6 through 9, 2009.  Trustee Meyer reported that some patrons have an issue with vendors being admitted to the Preview Night.

City Council Liaison:
President Poore reported that the City Council passed the Levy on December 2, 2008.

Local History: 
No report.

Old Business: 
None.

New Business:
Holiday Party Review - The Board reviewed the Holiday Party and determined that it was very successful.  

Salary Adjustment - The Board discussed the salary adjustments for 2009.  Trustee Petrosino moved and Trustee Stanciak seconded a motion to accept the budgeted 3% salary adjustment effective January 11, 2008 and to have the Personnel Committee review the policy for future salary adjustments and to make recommendations to the Board.  On a roll call vote, the motion carried unanimously.

Executive Session:
None.

Adjournment:
Trustee Stanciak moved and Trustee Meyer seconded a motion to adjourn. On a voice vote, the motion carried unanimously. The meeting adjourned at 8:00 p.m.

Respectfully submitted,

Julie K Lawler
Secretary