Palos Heights Public Library
Board of Trustee Amended Minutes
February 9, 2006 

Call to Order:
President Beth Barista called the meeting to order at 7:00 p.m. in the Library, 12501 S. 71st Avenue, Palos Heights, Illinois. 

Present were Trustees:
Timothy Murney, Pat Eden, Beverly Meyer, Pat Muller, Frank Petrosino, William Poore, Diana Roscich and Beth Barista.  Also present were Administrative Librarian Elaine Savage and Administrative Assistant Donna Ondriska. Trustee Julie Lawler was absent.

Minutes:
Trustee Meyer moved, Trustee Eden seconded, to approve the minutes of January 12, 2006.  On a voice vote, the motion carried unanimously.

Treasurer’s Report:
Trustee Eden moved, Trustee Poore seconded, to approve the additional January bills in the amount of $51,440.29.  On a roll call vote the motion carried unanimously. Trustee Eden moved, Trustee Roscich seconded to approve the February bills of $26,184.57.  On a roll call vote, the motion carried unanimously.

President’s Report:    
President Barista presented her annual written report.

Librarian’s Report:
Administrative Librarian Savage presented her written report for the past month. She asked the Board to attend the upcoming Illinois Legislative Day in Springfield on March 1st. We received our annual corporate replacement tax distribution for $7,300 from the city.  Administrative Librarian Savage asked to change the job descriptions to read MLS or Metropolitan Library System in place of SLS or Suburban Library System. Other items discussed included chair repairs, grant writing, goal reviews, National Library Week, in-service day and the upcoming Chamber Expo. Next, Administrative Librarian Savage presented her annual written report.

Correspondence:
Administrative Librarian Savage distributed a letter from Moraine Valley Community College regarding their referendum and flyers on the upcoming Palos Fine Arts Foreign Film Series.

Budget & Finance:
None.

Policy:
None.

Publicity:
None.

Building and Grounds:
No report. Trustee Poore moved to have the Committee look into purchasing additional shelving for the book drop room’s east wall. Trustee Petrosino seconded. On a roll call vote, the motion carried unanimously.

Personnel:
The Committee met Tuesday, February 7th with the Administrative Librarian Savage to discuss her evaluation. It was decided that the Administrative Librarian will report on her goal progress at the July board meeting. The committee proposes to add a section on Building Management to her evaluation, which will be addressed at a later date.

Friends of the Library Liaison:
Trustee Poore reported the Friends raised $1,900 from the February Book Sale. The Jewel Shop & Share will be February 20-22. The Country House Partners in Growth fundraiser will continue till the end of the month. Trustee Poore mentioned that he will be the guest speaker at the next Lions Club meeting, representing the Friends.

City Council Liaison:   
Trustee Eden noted that the City hired a new City Building Commissioner and an Executive Director of Lake Katherine at the last council meeting. Upcoming events included a tax review board meeting on the 23rd, 4th of July festivities and the Olde Palos Tree Committee meeting on March 1st.

Local History:        
Trustee Poore moved to approve the Local History Collection Policy as presented. Seconded by Trustee Murney. On voice vote, the motion carried unanimously.

Long Range Planning:     
None.

Old Business:
HVAC - Trustee Petrosino noted a follow-up letter was sent to the architect and was awaiting a reply by February 15th. Commonwealth Edison put two recorders on the building to measure voltage on January 27th. The sales representative from Amber Heating has been working with the Administrative Librarian on these issues.

St. Alexander’s Sidewalk - Administrative Librarian Savage distributed copies of a letter from St. Alexander’s with a drawing of the proposed location of the sidewalk. Trustee Eden suggested it should be as close to the end of our sidewalk as possible, but try to save the trees. Concerns expressed: maintenance responsibilities, snow removal, liability, Archdiocese approval and a parking lot usage arrangement.  President Barista and Administrative Librarian Savage were designated to meet with St. Alexander’s and discuss these concerns.

New Business:
Nominations for Palmer Award - Trustee Poore moved to nominate the Palos Bank & Trust, seconded by Trustee Meyer. On a voice vote, the motion carried unanimously.  It was proposed to present the award at the Chamber Breakfast meeting on April 11th which will be held at the Library.

Employee Benefit - Administrative Librarian Savage discussed providing our own 403B/457 plans. Trustee Meyer moved, seconded by Trustee Murney to have her investigate this further with the Library’s attorney.

Executive Session:
Trustee Roscich moved and Trustee Poore seconded, to go into executive session to discuss the Administrative Librarian’s evaluation at 8:11 p.m.  On a voice vote, the motion carried unanimously.  Administrative Assistant Ondriska was asked to leave.

Return to Regular Session:
At 9:26 p.m., Trustee Poore moved, Trustee Murney seconded, to return to regular session. Trustee Meyer moved to approve the Administrative Librarian’s salary in the amount of $79,203, which is a 4% increase over last year’s salary.  Seconded by Trustee Muller. On a roll call vote, the motion carried unanimously. Also approved was a $1,000 bonus which is not to be considered as part of the Administrative Librarian’s salary.

Adjournment:
Trustee Poore moved, Trustee Meyer seconded to adjourn the meeting.  On a voice vote, the motion carried unanimously. President Beth Barista adjourned the meeting at 9:27 pm.

Patricia Muller
Secretary