PALOS HEIGHTS PUBLIC LIBRARY
BOARD OF TRUSTEES MINUTES
November 13, 2008

Call to Order:
President Bill Poore called the meeting to order at 7:00 p.m. in the Library, 12501 S. 71st Avenue, Palos Heights, Illinois. Present were Trustees: Patricia Muller, Frank Petrosino, Diana Roscich, Beverly Meyer, Julie Lawler, Beth Barista, Marianne Orr, and Lois Stanciak. Also present were Administrative Librarian Elaine Savage and Administrative Assistant Terry Fleckenstein.

Welcome of Guests:
None.

Minutes:
Trustee Meyer moved and Trustee Muller seconded a motion to approve the minutes of October 9, 2008. On a voice vote, the motion carried unanimously.  

Treasurer’s Report:             
Trustee Barista moved and Trustee Petrosino seconded a motion to approve the additional October bills in the amount of $61,392.80 for total October bills in the amount of $112,518.68. On a roll call vote, the motion carried unanimously.   Trustee Barista moved and Trustee Muller seconded a motion to approve November bills in the amount of $343,034.98.   On a roll call vote, the motion carried unanimously.

President’s Report:   
No report.

Librarian’s Report:     
Administrative Librarian Savage presented her written report. Librarian Savage reported that the computer system upgrade went well and that Sunday hours are doing well.  The Board reviewed possible Anniversary logos and made its selection.

Correspondence: 
A donation was received from Mr. and Mrs. Schmidt.

Budget & Finance: 
No report.  President Poore raised the issue of setting up a Capital Plan for the reserves and other monetary matters.

Policy: 
No report.

Publicity: 
No report.  

Building and Grounds: 
No report.  President Poore requested that the “bookstore” alcove be upgraded by the addition of an awning to be donated by the Friends of the Library.  The Board members viewed the area and came up with additional suggestions for the alcove.  The issue was referred to the Buildings and Grounds Committee for further review and suggestions.  Additional suggestions were made for a chair for the area and reviewing the use of energy efficient bulbs in the Library.
  
Personnel:  
No report.

Friends of the Library Liaison:            
President Poore reported that Christmastime in Palos planning is progressing.  The Friends are updating their membership brochure.  The Friends Shop & Share dates are December 14, 15, and 16, 2008 and the Country House benefit will run again in January and February.

City Council Liaison:
President Poore reported that the City Council did not meet on Election Day but the issue of the Levy was discussed at the Finance Committee meeting but no final decision was reached.

Local History: 
No report.  Trustee Poore suggested that the Library pursue donations to the History Room in conjunction with the 65th Anniversary celebrations.


Old Business:
Disposal of Executive Session Minutes on tape - The Board discussed the destruction of old Executive Session tapes.  Trustee Lawler moved and Trustee Barista seconded a motion to destroy the Executive Session tapes for the following dates:  2/12, 3/11, 9/9, and 10/14 2004; 2/10/2005; 1/12 and 2/9 2006.  On a voice vote the motion carried unanimously.  Trustee Lawler will destroy the tapes.

New Business:
2009 Levy and Appropriation - Trustee Barista moved and Trustee Roscich seconded a motion to approve the Resolution Setting Forth the Financial Requirements of the Palos Heights Public Library for the fiscal year beginning January 1, 2009 and ending December 31, 2009.  On a voice vote, the motion carried unanimously.

2009 Budget - The Budget Committee moved and Trustee Petrosino seconded a motion to approve the 2009 Palos Heights Library Budget.  On a roll call vote, the motion carried unanimously.

Paper Recycling Bin - Librarian Savage raised the issue of obtaining a paper recycling bin for the Library.  The Board discussed the issues of location of the bin and determined that there is not room for a bin.  

Trustee Orr raised the issue of the Frankfort Library doing away with the Dewey Decimal System and questioned whether Palos Heights should look into this matter.  A discussion was had and the Board determined that the current system for book cataloguing will remain.

Executive Session Minutes:
Trustee Barista moved and Trustee Muller seconded a motion to approve the Executive Session minutes for October 9, 2008. On a voice vote, the motion carried unanimously.

Adjournment:
Trustee Stanciak moved and Trustee Muller seconded a motion to adjourn. On a voice vote, the motion carried unanimously. The meeting adjourned at 8:35 p.m.

Respectfully submitted,

Julie K Lawler
Secretary