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PALOS HEIGHTS PUBLIC LIBRARY
BOARD OF TRUSTEES MINUTES
October 9, 2008
Call to Order:
President Bill Poore called the meeting to order at 7:02 p.m. in the Library, 12501 S. 71st Avenue, Palos Heights, Illinois. Present were Trustees: Patricia Muller, Frank Petrosino, Diana Roscich, Julie Lawler, Beth Barista, Marianne Orr, and Lois Stanciak. Trustee Beverly Meyer arrived at 7:13 p.m. Also present were Administrative Librarian Elaine Savage and Administrative Assistant Terry Fleckenstein.
Welcome of Guests:
The Board welcomed Dan Clifford, a new library employee who will handle Sunday and vacation custodial duties at the Library.
Minutes:
Trustee Petrosino moved and Trustee Stanciak seconded a motion to approve the minutes of September 11, 2008. On a voice vote, the motion carried unanimously.
Treasurer’s Report:
Trustee Barista moved and Trustee Petrosino seconded a motion to approve the additional September bills in the amount of $53,566.28 for total September bills in the amount of $96, 594.98. On a roll call vote, the motion carried unanimously. Trustee Barista moved and Trustee Muller seconded a motion to approve October bills in the amount of $51,168.53. On a roll call vote, the motion carried unanimously.
President’s Report:
President Poore issued the Committee appointments for the Library Board for the next year. President Poore reported that he attended the ILA Trustees’ Day meeting and highlighted some of the information gathered at the meeting. One issue discussed was the destruction of old executive session tapes.
Librarian’s Report:
Administrative Librarian Savage presented her written report. Librarian Savage requested anniversary celebration suggestions from the Board.
Correspondence:
None.
Budget & Finance:
No report.
Policy:
No report.
Publicity:
No report.
Building and Grounds:
No report.
Personnel:
No report.
Friends of the Library Liaison:
President Poore reported that the Friends will benefit from book sales at Barnes & Noble on November 8th. The next Friends’ meeting is scheduled for November 12th.
City Council Liaison:
President Poore reminded the Board that the City is sponsoring its Fall Festival on October 18, 2008 and that the City’s portion of the Cal-Sag Bike trail will be dedicated on that date. The City also has a survey on design/architecture styles which residents can vote on its website until October 15th.
Local History:
Trustee Stanciak reported that she has reviewed the History Room with Librarian Savage and they will look into possibly applying for a grant to convert microfiche to a digitized format depending on the cost.
Old Business:
The Board discussed the holiday party plans.
New Business:
MLS Certification approval - Trustee Stanciak moved and Trustee Muller seconded a motion to have the Board President and Secretary execute the Annual MLS Certification documents. On a voice vote, the motion carried unanimously.
Review of Executive Session Minutes - Trustee Lawler reported that she had reviewed all the Executive Session minutes and that all minutes should stay sealed.
Levy – Trustee Barista moved and Trustee Roscich seconded a motion to approve the Budget Committee’s recommendation for the “General” Levy in the amount of $1,655.855 or 6% more than the previous year’s levy. The Board members had a discussion on the levy and budgeting. On a roll call vote, the motion failed with one yes vote.
Trustee Lawler moved and Trustee Muller seconded a motion to approve the Budget Committee’s “General” Levy in the amount of $1,600,000 or 2.4% more than the previous year’s levy. On a roll call vote, the motion carried unanimously.
Trustee Barista moved and Trustee Meyer seconded a motion to approve the Budget Committee’s recommendation of the “Specials” Levy in the amount of $95,820. On a roll call vote, the motion carried unanimously.
Appreciation Awards - Trustee Roscich moved and Trustee Petrosino seconded a motion to give an Appreciation award in the amount of $100.00 after taxes to all Library employees at the Holiday Party. On a roll call vote, the motion carried unanimously.
Auditor – Trustee Muller moved and Trustee Stanciak seconded a motion to approve the firm of Selden & Fox as auditor of the 2008 records and to allow the auditor to assist the Friends of the Library in filing their annual tax form with the IRS. On a roll call vote, the motion carried unanimously.
Executive Session:
Trustee Roscich moved and Trustee Muller seconded a motion to go into executive session at 8:25 p.m. for the purpose of discussing personnel issues. On a voice vote, the motion carried unanimously. The executive session adjourned at 8:44 p.m.
Executive Session Minutes:
Trustee Orr noted that her name was not included as being in attendance at the previous Executive Session and asked to have the minutes revised to reflect her attendance at the meeting. Trustee Muller moved and Trustee Roscich seconded a motion to approve the amended Executive Session minutes for September 11, 2008. On a voice vote, the motion carried unanimously.
To clean up some old business, Trustee Muller moved and Trustee Stanciak seconded a motion to approve the Executive Session minutes for the special meeting on January 23, 2008. On a voice vote, the motion carried unanimously with Trustee Orr abstaining from the vote.
Adjournment:
Trustee Muller moved and Trustee Stanciak seconded a motion to adjourn. On a voice vote, the motion carried unanimously. The meeting adjourned at 8:46 p.m.
Respectfully submitted,
Julie K Lawler
Secretary |
