PALOS HEIGHTS PUBLIC LIBRARY
BOARD OF TRUSTEES MINUTES
September 11, 2008

Call to Order:
 President Bill Poore called the meeting to order at 7:00 p.m. in the Library, 12501 S. 71st Avenue, Palos Heights, Illinois. Present were Trustees: Patricia Muller, Beverly Meyer, Julie Lawler, Beth Barista, Marianne Orr and Lois Stanciak.  Trustee Frank Petrosino arrived at 7:02p.m. and Trustee Diana Roscich arrived at 7:09 p.m. Also present were Administrative Librarian Elaine Savage and Administrative Assistant Terry Fleckenstein.

Welcome of Guests:
The Board welcomed Barbara Blazek, a new library employee in the Adult Services Department, and Nora Durbin, a new library employee in the Youth Services Department.

Minutes:
Trustee Meyer moved to revise the minutes of July 10, 2008 to reflect that a motion was made to go into Executive Session “for the purpose of discussing personnel issues”.  Trustee Meyer moved and Trustee Stanciak seconded a motion to approve the minutes as amended of July 10, 2008. On a voice vote, the motion carried unanimously.  

Treasurer’s Report:             
Trustee Petrosino moved and Trustee Barista seconded a motion to approve the additional July bills in the amount of $72,593.71 for total July bills in the amount of $98,202.64. On a roll call vote, the motion carried unanimously. Trustee Petrosino moved, and Trustee Muller seconded, a motion to approve the August bills in the total amount of $70,746.44.  On a roll call vote, the motion carried unanimously.  Trustee Petrosino moved and Trustee Barista seconded a motion to approve September bills in the amount of $47,864.70.   On a roll call vote, the motion carried unanimously.

President’s Report: 
No report.

Librarian’s Report:     
Administrative Librarian Savage presented her written report. She highlighted on the grant received by Denise Neubauer for artwork for the library and the October 18th Fall Festival the City is planning.  The library will decorate and donate a scarecrow for the festival.

Correspondence: 
The Lion’s Club is looking for volunteers to work their “Candy Days” on October 10 and 11.

Budget & Finance: 
No report.

Policy: 
No report.

Publicity: 
The Board agreed to reprint the donation brochure with the new library logo and reissue the reprinted brochure.  

Building and Grounds: 
No report.
 
Personnel:  
No report.

Friends of the Library Liaison:            
President Poore reported that the August Book Sale was quite successful and raised $4,262.00.  He advised that the Friends of the Library have 115 members and encouraged all Board members to renew memberships.  The Friends are selling Entertainment coupon books.  The Friends are also undertaking a new program called ESCRIP with Dominick’s contributing a portion of sales if your Fresh Values card is registered with the program and the Library is designated as the beneficiary.  President Poore reminded the Board that the 4th Annual Christmastime in Palos is scheduled for December 6, 2008.

City Council Liaison:
The City is sponsoring its Fall Festival on October 18, 2008.

Local History: 
No report.

Salary Review:
Trustee Roscich advised that the committee met to review the information from the Management Association and presented a proposed New Salary Schedule to the Board.  A review and discussion of the proposed New Salary Schedule was done by the Trustees.  Trustee Roscich moved and Trustee Muller seconded a motion to adopt the New Salary Schedule with an effective date of January 1, 2009.  On a roll call vote, the motion carried unanimously.
Trustee Roscich moved and Trustee Muller seconded a motion to revise the job description of Circulation Manager.  On a voice vote, the motion carried but it was not unanimous.  Trustee Roscich moved and Trustee Barista seconded a motion to rename the Administrative Assistant position to Business Manager and to revise the job description.  On a voice vote, the motion carried unanimously.  The issue was raised of bringing the salaries of certain jobs into compliance with the New Salary Schedule.  The matter was tabled to Executive Session.

Old Business: 
None

New Business:
Holiday Party - Trustee Barista moved and Trustee Muller seconded a motion to allow Administrative Librarian to plan the Holiday Party scheduled for December 7, 2008.  On a voice vote, the motion carried unanimously.

Per Capita Grant - Trustee Roscich reported that she had reviewed all the Ethics Statements from all the Board Members.  The Board reviewed the Freedom of Information Act, the Open Meetings Act, and Standards for Illinois Public Libraries Chapter IX, and the Palos Heights’ Library’s Ethics Policy.  Trustee Barista moved and Trustee Roscich seconded a motion to allow the appropriate signatories to execute the Fiscal Year 2009 Per Capita Grant documents.  On a voice vote, the motion carried unanimously.

Meeting Dates – Trustee Meyer moved and Trustee Stanciak seconded a motion to approve the schedule for 2009 Board Meeting Dates.  On a voice vote, the motion carried unanimously.

Library Closing Dates - Trustee Stanciak moved and Trustee Muller seconded a motion to approve the schedule for 2009 Library Closings as amended.  On a voice vote, the motion carried unanimously.

Election of Officers - The nominating committee presented the following slate of Officers for 2009:
President - Bill Poore; Vice-President - Patricia Muller; Secretary - Julie Lawler; Treasurer - Beth Barista.  Nominations were requested from the floor.  No nominations were offered.  The nominations were closed.  Trustee Meyer moved and Trustee Stanciak seconded a motion to accept the slate of Officers for 2009.  On a voice vote, the motion carried unanimously.

Commercial Insurance – Trustee Petrosino moved and Trustee Stanciak seconded a motion to renew the Library’s Commercial Insurance policy with Arthur J. Gallagher Risk Management Services, Inc.  On a roll call vote, the motion carried unanimously.

Committee Assignments - President Poore requested that the Board members express their preferences for the Committees on which they wish to serve.  Due to the necessity of working on the levy, President Poore made immediate assignments to the Budget and Finance Committee as follows:  Trustee Barista, Chair; Trustees Petrosino and Roscich members.

Executive Session:
Trustee Petrosino moved and Trustee Barista seconded a motion to go into executive session at 8:50p.m for the purpose of discussing personnel issues.  On a voice vote, the motion carried unanimously.  The executive session adjourned at 9:50 p.m.

Executive Session Minutes:
Trustee Meyer moved and Trustee Muller seconded a motion to approve Executive Session minutes for July 10, 2008. On a voice vote, the motion carried unanimously.

Adjournment:
Trustee Stanciak moved and Trustee Barista seconded a motion to adjourn. On a voice vote, the motion carried unanimously. The meeting adjourned at 9:51 p.m.

Julie K Lawler
Secretary