PALOS HEIGHTS PUBLIC LIBRARY
BOARD OF TRUSTEES MINUTES
AMENDED July 10, 2008

Call to Order:
President Bill Poore called the meeting to order at 7:17 p.m. in the Library, 12501 S. 71st Avenue, Palos Heights, Illinois. Present were Trustees: Patricia Muller, Beverly Meyer, Julie Lawler, Frank Petrosino, Diana Roscich and Lois Stanciak. Also present were Administrative Librarian Elaine Savage and Administrative Assistant Terry Fleckenstein.   Trustee Beth Barista was absent.

Welcome of Guests:
The Board welcomed Rachel Hoover, a new library employee in the Adult Services Department.

Minutes:
Trustee Meyer moved and Trustee Muller seconded a motion to approve the minutes of June 24, 2008. On a voice vote, the motion carried unanimously.  

Treasurer’s Report:             
Trustee Petrosino moved and Trustee Muller seconded a motion to approve the additional June bills in the amount of $48,333.26 for total June bills in the amount of $105,224.27. On a roll call vote, the motion carried unanimously. Trustee Petrosino moved, and Trustee Stanciak seconded, a motion to approve the July bills in the amount of $25,654.27.  On a roll call vote, the motion carried unanimously.  Trustee Petrosino moved and Trustee Stanciak seconded a motion to approve expenditures in the routine course of business from July 10 through the end of August.   On a voice vote, the motion carried unanimously.

President’s Report:  
President Poore presented a Proclamation and the Palmer Award to retired Trustee Patricia Eden at a reception hosted in her honor by the Library Board prior to this evening’s Board meeting.

Librarian’s Report:     
Administrative Librarian Savage presented her written report. She highlighted on the success of the 4th of July parade, the completion of parking lot work, the coming availability of remote printing, the purchase of a new database, the purchase of a TV for the Staff Room and the upcoming Staff game week.  Librarian Savage also requested a motion to reserve a float for the 2009 4th of July Parade in honor of the Library’s anniversary.  Trustee Roscich moved and Trustee Muller seconded a motion to authorize Librarian Savage to reserve a float for the 2009 parade.  On a voice vote, the motion carried unanimously.

Correspondence: 
None.

Budget & Finance: 
No report.

Policy:  
Trustee Meyer moved and Trustee Muller seconded a motion to approve the By-laws revision.  On a voice vote the motion carried unanimously.  Discussion on the issue of public attendance at library programs was postponed until New Business.

Publicity: 
No report.

Building and Grounds: 
No report.
  
Personnel:  
No report.

Friends of the Library Liaison:            
President Poore reported that a tremendous number of books had been received for the August Book Sale and requested volunteers to help with the sale.

City Council Liaison:
President Poore reminded the Board that the Classic Car event was scheduled for July 17.

Local History: 
No report.

Salary Review:
Trustee Roscich advised that the committee will meet to review the information from the Management Association and will make recommendations to the Board at the September meeting.

Old Business:  
The Nominating committee recommended Beth Barista be appointed to fill the unexpired term of Pat Eden as Vice-President.  Trustee Meyer moved and Trustee Petrosino seconded a motion to appoint Beth Barista to the office of Vice-President to serve for the remainder of Pat Eden’s term.  On a voice vote, the motion carried unanimously.

New Business:
Program attendance policy - The policy committee discussed their review of local library attendance policies.  Trustee Lawler moved and Trustee Meyer seconded a motion to allow Non-resident attendance at Adult and Youth programs on a trial basis beginning September 1 with Palos Heights residents and library cardholders to be given first priority for program attendance.  Policy to be reviewed at the December Board meeting.  On a voice vote, the motion carried unanimously.

Nominating Committee appointments - President Poore appointed Trustee Meyer Chair and Trustees Petrosino and Lawler members of a committee to nominate the officers for the 2008/2009 term of office.

Long Range Plan - Trustee Meyer moved and Trustee Roscich seconded a motion to again offer Sunday hours beginning with the first Sunday in September and ending with the last Sunday in May on an ongoing basis.  On a voice vote, the motion carried unanimously.  The Board reviewed the entire Long Range Plan relating to the goals and activities for 2007-2008.

Executive Session:
Trustee Petrosino moved and Trustee Roscich seconded a motion to go into executive session for the purpose of discussing personnel matters. On a voice vote, the motion carried unanimously. The Board went into executive session at 8:15p.m.  The executive session was temporarily adjourned due to weather conditions and reconvened at 8:28pm.  The executive session adjourned at 8:55 p.m.

Executive Session Minutes:
Trustee Meyer moved and Trustee Muller seconded a motion to approve Executive Session minutes for June 24, 2008. On a voice vote, the motion carried unanimously.

Adjournment:
Trustee Stanciak moved and Trustee Petrosino seconded a motion to adjourn. On a voice vote, the motion carried unanimously. The meeting adjourned at 8:56 p.m.

Respectfully submitted,

Julie K Lawler
Secretary