PALOS HEIGHTS PUBLIC LIBRARY
BOARD OF TRUSTEES MINUTES
March 13, 2008

Call to Order:
 President Bill Poore called the meeting to order at 7:00 p.m. in the Library, 12501 S. 71st Avenue, Palos Heights, Illinois.  President Poore appointed Trustee Pat Muller acting secretary. Present were Trustees: Pat Eden, Patricia Muller, Frank Petrosino, and Lois Stanciak. Also present were Administrative Librarian Elaine Savage and Administrative Assistant Terry Fleckenstein. Trustee Julie Lawler and Trustee Beth Barista were absent. Trustee Beverly Meyer arrived at 7:05p.m. and Trustee Diana Roscich arrived at 7:07p.m.

Minutes:
Trustee Stanciak moved and Trustee Eden seconded, a motion to approve the minutes of February 14, 2008. On a voice vote, the motion carried unanimously. Trustee Stanciak moved and Trustee Muller seconded a motion to approve Executive Session minutes for February 14, 2008. On a voice vote, the motion carried unanimously. On Trustee Meyer’s arrival, she suggested that the minutes of February 14, 2008 be corrected as follows: Under the Policy Committee, the words “there was no further report” are to be replaced with “the committee had reviewed the purchasing policy and will not be recommending any changes”. Under Nominations for Palmer Award, place a period after nomination and capitalize the letter “O” in on. Trustee Stanciak and Trustee Eden accepted these changes as a friendly amendment.

Treasurer’s Report:             
Trustee Petrosino moved and Trustee Stanciak seconded a motion to approve the additional February bills in the amount of $43,320.75. Total February bills amounted to $188,167.20. On a roll call vote, the motion carried unanimously. Trustee Petrosino moved, and Trustee Muller seconded, a motion to approve the March bills in the amount of $28,219.96.  On a roll call vote, the motion carried unanimously. IPTIP accounts are being consolidated with auditor’s approval. Checking account will be transferred to Palos Bank after written guarantee is received.

President’s Report:  
President Poore presented the Palmer Award to the “Friends of the Library” at their meeting on March 12th.  “Friends of the Library” asked to have their plaque displayed in the Library, which the Board approved.  Dominic A. Pacyga, Ph.D spoke about the comparing and contrasting the Daley Administration with a good attendance at the Friends meeting.
 
Librarian’s Report:     
Administrative Librarian Savage presented her written report. She reported that the library personnel had a very good In Service Day.  Trinity Christian College staff visited the Library and will work with the Palos Heights Library regarding checking out books. Circulation has been good. The Women’s Club is open to suggestions for a memorial for Frances Rothenberger. The library should save about $4,000 a year by switching to AT&T phone service.

Correspondence:
President Poore received communication from Mr. Ritz, which will be discussed under New Business.

Budget & Finance: 
No report.

Policy: 
No report.

Publicity: 
No report.

Building and Grounds: 
No report.
  
Personnel: 
Trustee Barista absent.

Friends of the Library Liaison:            
Meeting of March 12, 2008 was very well attended.

City Council Liaison:
Mayor Straz is looking for volunteers for the 50th Anniversary Committee. If interested, please call Pat Shepard. Trustees Stanciak and Trustee Roscich offered to volunteer. The North Point meeting has been postponed until March 19, 2008. Mayor Straz also discussed an Art Park at 123rd and 72nd Court. Mayor Straz gave his State of the City Speech at the Chamber Luncheon. If interested in the Mayor’s State of the City speech, it can be viewed on Channel 4.

Local History: 
No report.

Salary Review:
Trustee Roscich stated that Trustee Petrosino and Trustee Muller were part of the committee and need to set up a meeting with Elaine to discuss the procedure.

Old Business:
Drainage on east side of Library - Communications have been received from Mr. Ritz concerning standing water on his property. Trustee Poore suggested we “fix” the problem by trenching and placing a pipe below grade leading back toward the creek. The area would then need to be reseeded. Trustee Petrosino moved, Trustee Meyer seconded a motion to approve spending a maximum of $2,000 for this project. On a roll call vote, the motion passed unanimously. 

New Business:
Library Drive-up Book drop - Administrative Librarian reported that the Drive up Book Drop is very old and in disrepair and it has become difficult to remove books. Trustee Meyer moved, Trustee Roscich seconded, a motion for Elaine to investigate purchase price for a new book drop and base. On a voice vote, the motion passed unanimously.

Executive Session:
Trustee Stanciak moved, Trustee Petrosino seconded a motion to go into executive session for the purpose of discussing personnel matters. On a voice vote, the motion carried unanimously. The Board went into executive session at 7:32p.m. The executive session adjourned at 8:04p.m.

The Board returned to regular session at 8:04p.m. Trustee Meyer moved, Trustee Stanciak seconded a motion to approve Administrative Librarian pursuing Human Relations Plan, even though review and approval will take place at the April meeting. On a roll call vote, the motion passed unanimously. Trustee Stanciak moved, Trustee Eden seconded a motion to approve staffing as presented by Administrative Librarian, Elaine Savage. On a roll call vote, the motion passed unanimously.

Adjournment:
Trustee Eden moved, Trustee Meyer seconded a motion to adjourn. On a voice vote, the motion carried unanimously. The meeting adjourned at 8:09p.m.


Patricia Muller
Acting Secretary