PALOS HEIGHTS PUBLIC LIBRARY
BOARD OF TRUSTEES MINUTES
January 10, 2008

Call to Order:
Vice President Pat Eden called the meeting to order at 7:04 p.m. in the Library, 12501 S. 71st Avenue, Palos Heights, Illinois.  Present were Trustees: Beth Barista, Pat Eden, Julie Lawler, Beverly Meyer, Patricia Muller, Diana Roscich, and Lois Stanciak. Also present were Administrative Librarian Elaine Savage and Administrative Assistant Terry Fleckenstein, Trustees Frank Petrosino and Bill Poore were absent. 

Minutes:
Trustee Meyer suggested the minutes of the meeting of December 13, 2007, be corrected as follows:
- Under the Policy Committee report #2, the insured amount is revised to up to $2,000.00 for the entire displays value.  #3 is revised to remove “suggested” and replace it with “the Policy Committee recommended”.
- Under the Friends of the Library report, the words “of receipts” are to be inserted after the word “portion”
- Under the City Council Liaison, the word “exiting” is to be replaced with “existing”.
- Under JSIP Agreement, the following explanation is added: Joint Self-Insurance Program
- Under 2008 Budget, the word “project” is to be changed to “proposed” and the word “voice” is to be changed to roll call.
- Under Salary Adjustment, the word “Personnel” is to be inserted before the word “committee”.
- Under the PLA Conference Report, the word “library” is to be replaced with the word “librarian”.
- Under Adjournment, the word “motioned” is to be replaced with the words “asked for a motion”. The word “was” is to be inserted after the word “meeting”.
Trustee Barista moved, Trustee Meyer seconded, the motion to approve the minutes of December  13, 2007 as amended. On a voice vote, the motion carried unanimously.

Treasurer’s Report:             
Trustee Muller moved, Trustee Roscich seconded, a motion to approve the remainder of December bills in the amount of $51,602.25, bringing the month’s bills to a total of $89,549.25. On a roll call vote, the motion carried unanimously. Trustee Muller moved, Trustee Barista seconded, a motion to approve the January bills in the amount of $31,219.51.  On a roll call vote, the motion carried unanimously.

President’s Report:       
No report.

Librarian’s Report:     
Administrative Librarian Savage presented her written report.  She discussed the hiring of the new staff member to fill a position in Teen Services and the gaming tournament was held at the Library over the holidays.  Administrative Librarian Savage presented her Goals for 2008 to the Board.  Trustee Muller moved and Trustee Stanciak seconded the motion to accept the Goals for 2008.  On a voice vote, the motion carried unanimously.

Correspondence: 
The board members received a thank you note from Shirley Kanapackis for her retirement appreciation gift.

Budget & Finance:  
No report.

Policy:  
No report.

Publicity:  
No report.

Building and Grounds:  
No report.  

Personnel: 
Report will be made in Executive Session.

Friends of the Library Liaison:            
Vice President Eden stated that the Friends had a lunch at the Country House and reminded the Board that membership dues for the Friends are currently being collected.  Trustee Eden also reminded the Board that the Country House is donating a portion of receipts to the Friends during the months of January and February.  Trustee Eden reported that the Christmastime in Palos was a very successful fundraiser but that she did not have an exact figure for the monies raised.

City Council Liaison:  
No report.

Local History: 
No report.

Old Business:
Salary Adjustment - Trustee Barista reported that the Personnel Committee had met to review the salary adjustment for 2008.  The Personnel Committee recommended a 3% salary increase for 2008 and recommended that Pages starting salary be increased to $7.75/hour to meet the July 2008 minimum wage increase. Trustee Barista moved, Trustee Muller seconded a motion to follow the Personnel Committee’s recommendation for a 3% salary adjustment with Pages hourly wage to increase to $7.75/hour for 2008 and said salary adjustments to become effective at the first pay period of 2008. On a roll call vote, the motion carried unanimously.

New Business:
Administrative Librarian’s Evaluation - Personnel Chair Barista requested that the Board Members return their Performance Appraisal of the Administrative Librarian by January 24, 2008 to her.

Executive Session:
Vice President Eden called for an executive session.  Trustee Muller moved and Trustee Barista seconded a motion to go into Executive Session for personnel. On a voice vote, the motion carried unanimously. The Board went into executive session at 7:53 pm.  The executive session adjourned at 9:08 pm.

Additional Old Business:
Trustee Muller moved, Trustee Barista seconded a motion to accept the Executive Session Minutes from July 12, 2007 and November 8, 2007.  On a voice vote, the motion carried unanimously, with Trustee Stanciak abstaining from voting on the July 12, 2007 minutes.

The Board Members discussed calling a Special Meeting of the Board to discuss personnel matters with the Library’s attorney present at the Special Meeting.  Trustee Barista moved, Trustee Meyer seconded a motion to call a Special Meeting of the Board and to direct the Administrative Librarian to contact the Library’s labor attorney to request his attendance at the Special Meeting.  On a roll call vote, the motion carried unanimously.

Second Executive Session:
Vice President Eden called for a second executive session.  Trustee Roscich moved, Trustee Meyer seconded a motion to go into a second Executive Session for personnel.  On a voice vote, the motion carried unanimously.  The Board went into the second executive session at 9:12 pm.  The second executive session adjourned at 9:16 pm.

Adjournment:
Trustee Muller moved and Trustee Meyer seconded a motion to adjourn.  On a voice vote, the motion carried unanimously.  The meeting adjourned at 9:19 pm.


Julie K Lawler
Secretary