PALOS HEIGHTS PUBLIC LIBRARY
BOARD OF TRUSTEES MINUTES
July 12, 2007

Call to Order:            
President Beth Barista called the meeting to order at 7:00 p.m. in the Library, 12501 S. 71st Avenue, Palos Heights, Illinois. Present were Trustees: Pat Eden, Bill Poore, Beverly Meyer, Julie Lawler , and Pat Muller  Absent were Trustees Petrosino and Roscich. Also present were Administrative Librarian Elaine Savage and Head of Technical Services Shirley Kanapackis. Trustee Roscich arrived at 7:10 pm.

Welcome:            
The Board welcomed new employee, Gretchen Madsen.Minutes:Trustee Meyer moved, Trustee Eden seconded, to approve the minutes of June 14, 2007 as amended.  On a voice vote, it carried unanimously. 

Corrections noted: 
In the City Liaison report, it should read “to assist with citywide long range plan”.

Treasurer’s Report: 
Trustee Poore moved, Trustee Muller seconded to approve the remainder of June bills in the amount of $45,319.50. On a roll call vote, the motion carried unanimously. Trustee Poore moved, Trustee Eden seconded to approve the July bills of $36,836.05. On a roll call vote, the motion carried unanimously.

President’s Report: 
No report.           

Librarian’s Report:           
Administrative Librarian Savage reported that the July 4th parade was a great success. Summer reading programs are going well. The phone system has been tightened down and access codes have been added for long distance calling. A new law for elevator regulation was enacted effective July 1, 2007. HVAC controls have been updated. Parking lot lights are all operational except for one light for which we are awaiting a part. The upgrade with SWAN was successful. 

Correspondence:             
A letter and annual donation was received from the Palos Woman’s Club. They have named their gift of the girl sculpture Paige Turner. Trustee Poore moved, Trustee Lawler seconded to approve the name. On a voice vote, the motion carried unanimously.       

Budget & Finance: 
No report. 

Policy:            
Trustee Meyer moved, Trustee Muller seconded to approve changes in the personnel policy as presented.  The changes reflect current practice or to update it to reflect Sunday work hours. On a voice vote, the motion carried.          

Publicity:
No report.

Building and Grounds:  
No report.         

Personnel: 
No report.           

Friends of the Library Liaison:            
Trustee Poore noted that the library will be present on August 8, 2007 at the Farmer’s Market. The annual book sale will have a preview night Friday evening, August 10, 2007 at 5:30 pm for Friends members. The sale will continue on Saturday, August 11, 2007, Monday, August 13, 2007 and end on Tuesday, August 14th with a “bag” sale.

City Council Liaison: 
Trustee Poore stated that the city turn-out for the July 4th holiday gala was great. Trustee Poore noted that the Library will be present on August 8, 2007 at the Farmer’s Market. The next North Point meeting will be held August 8th at the Recreation Center. There will be an open meeting for all residents to begin discussion for Palos Heights long range plan on July 16, 2007 at 6:30 p.m. at the recreation building.

Local History: 
No report.

Old Business: 
Christmas party - Administrative Librarian was directed to book Toby’s for either the first or second Sunday evening in December for the Library Christmas party.

Library hours - Due to being open on Sundays Labor Day through Memorial Day, the Library needs to contract with the cleaning service for extra cleaning for nine months of the year. Cost of cleaning will increase to $2,395.00 per month. Trustee Meyer moved, Trustee Eden seconded to approve the increased cost. On a roll call vote, the motion passed unanimously.       

St. Alexander School parent request - A letter was sent to St. Alexander School with a copy to Annette Barry regarding her request last month to unlock the gate after school. No answer has been forthcoming.

New Business:
President Barista appointed the nominating committee to elect new officers. Trustee Lawler will chair along with Trustees Meyer and Muller.

Executive Session:
A motion was made by Trustee Poore, seconded by Trustee Roscich to go into Executive session to discuss employment of personnel at 7:45 pm. Motion carried unanimously on a voice vote. The regular session reconvened at 8:35 p.m. On consensus of the Board, the personnel issue was referred to the attorney for further elaboration. Trustee Meyer moved, seconded by Trustee Roscicg to add a full-time librarian position in the youth services department. On a roll call vote, the motion passed unanimously.

Adjournment:
A motion to adjourn was made by Trustee Roscich, seconded by Trustee Muller at 8:37 p.m.

Patricia Muller
Secretary