April Minutes

PALOS HEIGHTS PUBLIC LIBRARY
BOARD OF TRUSTEES MINUTES
Amended April 14, 2011

Call to Order:
President Frank Petrosino called the meeting to order at 7:01 pm in the Library, 12501 S. 71st Avenue, Palos Heights, Illinois. Present were Trustees: Beth Barista, Beverly Meyer (7:03), Pat Muller, Marianne Orr, Bill Poore, Diana Roscich (7:05) and Lois Stanciak. Also present were Administrative Librarian Elaine Savage and Business Manager Terry Fleckenstein. Trustee Julie Lawler was absent.

Presentation:
Rachel Hoover completed a Power Point demonstration on the Local History Room, explaining the contents of the files and collections.

Welcome of Guests:
Administrative Librarian Elaine Savage introduced and welcomed two new employees: Marilyn Vanucci (substitute clerk) and Val Velebil (custodian).

Minutes:
Trustee Poore moved and Trustee Muller seconded a motion to approve the March 10, 2011 minutes and the March 10, 2011 Executive Board Minutes as corrected. On a voice vote, the motion carried unanimously.

Treasurer’s Report:
Trustee Poore moved and Trustee Muller seconded a motion to approve the additional March bills in the amount of $58,049 for total March bills in the amount of $89,256.54. On a roll call vote, the motion carried unanimously. Trustee Poore moved and Trustee Barista seconded a motion to approve the April bills in the amount of $56,123.79. On a roll call vote, the motion carried unanimously.

President’s Report:
No report. The President will present his annual report at the May Board Meeting.

Librarian’s Report:
Administrative Librarian Elaine Savage reported on the successful National Library Week's activities and luncheon. She reported on the grounds update with mulching. She asked the trustees with expiring terms if they were willing to continue their service as trustees: Trustee Meyer, Trustee Muller and Trustee Poore. All agreed.

Correspondence:
Various thank you notes were received as well as a letter of accolades from the Eileen Felder Family for services from the Palos Heights Youth Services Department.

Budget & Finance
The Budget and Finance Committee recommended hiring Engberg Anderson, Inc. to generate a capitol reserve study in the amount not to exceed $10,000.00. On a roll call vote, the motion carried unanimously. The Budget and Finance Committee recommended hiring BMO Capital Market per the letter of agreement dated April 6,2011 to give Palos Heights Public Library financial direction for an amount not to exceed $5,000.00. On a roll call vote, the motion carried unanimously.

Policy:
No report.

Building and Grounds:
No report.    

Personnel:  
Trustee Stanciak requested that the Palos Heights Library approve a renewal subscription to Survey Monkey in order to develop the environmental survey similar to spring 2010. Trustee Meyer moved and Trustee Muller seconded a motion to approve a renewal subscription to Survey Monkey. On a roll call vote, the motion carried unanimously. Trustee Stanciak stated she would generate the survey and put it in the Trustees mailboxes to be reviewed before the May Board Meeting.

Friends of the Library Liaison:   
Trustee Poore commented that the Lincoln to Obama Program sponsored by the Friends of the Library was great. The next Friends of the Library meeting is May 11, 2011 at 3:00 pm.

City Hall Liaison:
Trustee Poore commented that a nice job was done on presenting the Palmer Award to Jean Gnap at the council meeting. In addition, he reported that the new Jewel will be started with an estimated completion date of April 2012.

Old Business
None.

New Business 

Review of Executive Session Minutes
Trustee Stanciak reported that she reviewed the Executive Session Minutes and should be retained.

Approval of Audit
Trustee Poore moved and Trustee Barista seconded a motion for approval and acceptance of the Annual Financial Audit for the Palos Heights Public Library for the year ended December 21, 2010. On voice vote, the motion carried unanimously.

Executive Session
Trustee Roscich moved and Trustee Muller seconded a motion to move to Executive Session for the purpose of discussing the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the private body. The Library Board moved to Executive Session at 8:07. On a voice vote, the motion carried unanimously. The Board reconvened at 8:35 pm.
 
Adjournment:
Trustee Poore moved and Trustee Meyer seconded a motion to adjourn. On a voice vote, the motion carried unanimously. The meeting adjourned at 8:36p.m.

Respectfully submitted,

Lois A. Stanciak, Ed. D.
Secretary