September Minutes

PALOS HEIGHTS PUBLIC LIBRARY
BOARD OF TRUSTEES AMENDED MINUTES
September 9, 2010

Call to Order:
President Frank Petrosino called the meeting to order at 7:01p.m. in the Library, 12501 S. 71st Avenue, Palos Heights, Illinois. Present were Trustees: Julie Lawler, Pat Muller, Bill Poore, Marianne Orr, Beverly Meyer, and Lois Stanciak. Trustees Beth Barista and Diana Roscich were absent. Also present were Administrative Librarian Elaine Savage and Business Manager Terry Fleckenstein.

Welcome of Guests:
None

Minutes:
Trustee Meyer moved and Trustee Muller seconded a motion to approve the July 8, 2010 minutes.   On a voice vote, the motion carried unanimously. 

Treasurer’s Report:
Trustee Poore moved and Trustee Muller seconded a motion to approve the additional July bills in the amount of $81,382.92 for total July bills in the amount of $105,421.55. On a roll call vote, the motion carried unanimously.   Trustee Poore moved and Trustee Muller seconded a motion to approve the August bills in the amount of $101,452.76. On a roll call vote, the motion carried unanimously. Trustee Poore moved and Trustee Muller seconded a motion to approve the September bills in the amount of $41,085.99. On a roll call vote, the motion carried unanimously.   It was noted that the CD at Palos Bank and Trust was renewed.

President’s Report:
No report.

Librarian’s Report:
Administrative Librarian Savage presented her written report.  She highlighted the successful In-service day at the Brookfield Zoo on August 27, an ornament projects currently underway, fall cleaning completed, and that Nora Durbin accepted the position as the Head of Youth services.    In addition, she updated the Board on TIF, SWAN, and the implications of the MLS Delivery system and fees.  Trustee Muller moved and Trustee Poore seconded a motion to increase the video loans to seven days without a renewal.   On a voice vote, the motion carried unanimously.  

Correspondence:
Green Hills Public Library sent an invitation to their Grand Opening.  An invitation was received for Mary Cullen’s Retirement Reception on September 26, 2010 from 2:00 to 4:00 pm.

Budget & Finance:
President Petrosino reminded the Budget and Finance Committee that they will need to meet to discuss the CD’s expiring in December.

Policy:
No report.  Administrative Librarian Elaine Savage reminded the Policy Committee that a new Identity Protection Policy would be needed.
 
Building and Grounds:
No report.    

Personnel:  
Trustee Stanciak reported that the Palos Heights Public Library Job Satisfaction Survey Report had been sent to all the Board Members.  Trustee Poore moved seconded by Trustee Lawler a motion to discontinue the Survey Monkey subscription and to continue it next year if and when needed.  On a voice vote, the motion carried unanimously. 

Friends of the Library Liaison:   
Trustee Poore shared that the Friends of the Library Book Sale took in $4,023.25 for the August sale, $251.00 more than last year’s sale.  The small business Book Sellers closed and donated approximately 5,000 books to the Friends of the Library for the next book sale.  Friends are sponsoring the sale of Entertainment Books for $25.00.  Christmas Time in Palos will be on December 4, 2010.

City Hall Liaison:
Trustee Poore reported on the upcoming events:   Butterfly festival at Lake Katherine on September 19, 2010; Community Park Redevelopment Focus Group on September 22, 2010; Presentation by Lake Katherine on September 28, 2010; and Public Hearings on the Jewel Redevelopment Plan on September 21.  Octoberfest has been cancelled.

Long Range Planning:
No Report

Old Business:
Environmental Survey Report
Trustee Lawler moved and Trustee Muller seconded a motion to table the discussion for the Environmental Survey Report and refer it to the Personnel Committee to make recommendations to the Board at the next Board Meeting in October. On a voice vote, the motion carried unanimously.

New Business: 
Renewal of Commercial Insurance Sprinkler/Fire Alarm Test
Trustee Lawler moved and Trustee Muller seconded a motion to hire Simplex.  On a roll call vote, the motion carried unanimously. Trustee Lawler moved and Trustee Poore seconded a motion to purchase insurance coverage including Volunteer Accident Coverage from Arthur J. Gallaher Risk Management for a total $14,841.00.  On a roll call vote, the motion carried unanimously.

Library Closings  and Board  Calendar
Trustee Meyer moved and Trustee Poore seconded a motion to approve the library closing dates for 2010-2011 and the Board Meeting Dates for 2010-2011.  On a voice vote, the motion carried unanimously.

Per Capita Grant Review and Approval
The Board reviewed the bylaw and prioritized the Table of Contents:  Priorities are the following:  Chapter 4, Facilities (see camera video); Chapter 4. Technology (Add lap top cables for internet); Chapter 10, Marketing, Promotion, and Collaboration (See staff in-service information); and Chapter 11, System and ILINET Membership Responsibilities (see monthly report).  President Petrosino moved and Trustee Muller seconded a motion to have the President and Secretary sign the Per Capital Grant Application. On a voice vote, the motion carried unanimously.

Security Camera Proposal
Trustee Muller moved and Trustee Orr seconded a motion to approve the purchase of the security camera system proposed by Douglas Alarm for $4,685.00.  On a roll call vote, the motion was carried unanimously.

Nominating Committee report – Election of  Officers
Trustee Poore presented the slate of officers:
    President:  Frank Petrosino
    Vice President:  Beverly Meyer
    Secretary:  Lois Stanciak
    Treasurer:  Bill Poore
Having no additional recommendations, Trustee Poore moved seconded by Trustee Muller a motion to accept the slate of officers presented.  On a roll call vote, the motion was carried unanimously.

New Treasurer’s Bond:
Trustee Muller motioned seconded by Trustee Lawler to approve Arthur J. Gallagher as the new carrier for the New Treasurer’s bond.
On a roll call vote, the motion was carried unanimously.

Executive Session:
Trustee Orr moved and Trustee Lawler seconded the motion  that the Palos Heights Public Library Board adjourn into executive session to discuss the purchase of real property at 8:30 pm.  Trustee Muller moved and Trustee Meyer seconded a motion that the Palos Heights Public Library Board moves out of Executive Session at 9:12 pm. On a voice vote, the motion carried unanimously.

Adjournment:
Trustee Muller moved and Trustee Meyer seconded a motion to adjourn. On a voice vote, the motion carried unanimously. The meeting adjourned at 9:13 pm.

Respectfully submitted,

Lois A. Stanciak, Ed. D.
Secretary