April Minutes

PALOS HEIGHTS PUBLIC LIBRARY
BOARD OF TRUSTEES MINUTES
April 12, 2007


Call to Order:
President Beth Barista called the meeting to order at 7:00 p.m. in the Library, 12501 S. 71st Avenue, Palos Heights, Illinois.  Present were Trustees: Pat Eden, Bill Poore, Beverly Meyer, Pat Muller, and Diana Roscich. Trustee Julie Lawler and Trustee Frank Petrosino were absent.  Also present were Administrative Librarian Elaine Savage and Head of Technical Services Shirley Kanapackis.

Welcome:
The Board welcomed new employee Paula Scott.

Minutes:
Trustee Poore moved, Trustee Muller seconded, to approve the minutes as amended of March 8, 2007.  On a voice vote, motion carried unanimously. 

Treasurer’s Report:             
Trustee Eden moved, Trustee Muller seconded to approve the additional March bills of $56,315.95.  On a roll call vote, the motion carried unanimously. Total March bills amounted to $86,902.10. Trustee Muller moved, Trustee Eden seconded to approve the April bills of $17,560.92.  On a roll call vote, the motion carried unanimously.

President’s Report:
The annual report for 2006 was presented to the board by Beth Barista. 

Librarian’s Report:
Administrative Librarian Savage presented her written report for the past month highlighting that the annual audit was underway; grant proposals were being written; a draft of the annual report was presented; and the library had been hit by paintballs.

Correspondence: 
A letter was received from the State Library announcing our per capita grant award.
           
Budget & Finance: 
No report.
           
Publicity:
No report.

Building and Grounds:            
Pat Eden stated that walk through with this committee will take place later. Trustee Eden motioned, Trustee Poore seconded to purchase four more meeting room tables.  On roll call vote, the motion passed unanimously.  The administrative librarian reported that she had spoken with Engberg Anderson and would work with the designer to make the purchase.

Personnel: 
No report.

Friends of the Library Liaison:
Trustee Poore reported that the annual “Christmas in Palos” date is set for Saturday, December 1, 2007. The Farmer’s Market opens on Wednesday, May 16, 2007.  Flower pots purchased by the Friends will be installed by John and affixed permanently to the cement.  A bylaw was changed for the Friends membership.  The dates of membership will reflect the calendar year beginning January 1 and ending December 31 of each year.

City Council Liaison:               
Trustee Poore reported that a firm was hired by the city to work on a long range plan.  The pool will re-open on June 2, 2007, but with a higher family fee.  NorthPoint development meeting was cancelled and will not meet on April 23, 2007.           

Local History:
Gretchen Madsen has been hired to work in the local history room as well as at reference.

Long Range Planning:            
Trustee Meyer reported she had a draft of the plan. After corrections, the plan will be distributed at the May board meeting for final approval.
           
Old Business:      
Library Hours - During a recent Palos Heights City Council meeting, a proclamation for National Library week was presented to Librarian Savage.  It was also announced to the public that the Library will begin Sunday hours on September 9, 2007.
                      
New Business:
Review Executive Minutes - Trustee Muller reported that the Executive Minutes were reviewed and moved to keep them as executive minutes, seconded by Trustee Roscich. On a voice vote, the motion carried unanimously.

Upgrade controls system - An upgrade to the HVAC control system by Applied Control (Warrensville, Il.) with our current contractor, Amber Heating and Air Conditioning will be discussed at the May meeting as Trustee Petrosino was unable to be present.

Internet legislation - Trustee Meyer moved, Trustee Eden seconded to adopt a resolution opposing HB1727 regarding filtering library computers. The motion carried unanimously.  The Administrative Librarian was instructed to fax the resolution to the representatives for this area and to post a notice by library internet computers about this bill.
       
Adjournment:
Trustee Meyer moved, Trustee Poore seconded to adjourn the meeting.  On a voice vote, the motion carried unanimously. President Barista adjourned the meeting at 8:00 pm.


Patricia Muller
Secretary