March Minutes

PALOS HEIGHTS PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES OF MEETING
MARCH 13, 2003


CALL TO ORDER:
President Beverly Meyer called the meeting to order at 7:00 p.m. in the Library, 12501 S. 71st Avenue, Palos Heights. Present were: Trustees Beth Barista, Cal Bouma, Pat Eden, Birgit LaMantia, Pat Muller and Bill Poore. Also present was Administrative Librarian Elaine Savage.

WELCOME OF GUESTS:
None

MINUTES:
Trustee LaMantia moved, Trustee Poore seconded, to approve the minutes of the February 13, 2003, meeting as amended. On voice vote the motion carried unanimously. Trustee LaMantia moved, Trustee Barista seconded, to approve the minutes of the February 26, 2003 meeting. On voice vote the motion carried unanimously.

TREASURER'S REPORT:
Trustee Barista moved, Trustee Bouma seconded, to approve the February additional bills of $35840.01 for a total of $58753.49 and the March bill list of $19, 182.72. On roll call vote, the motion carried unanimously. Trustee Barista moved, Trustee LaMantia seconded to approve the construction bills to be paid of $80,377.01. On roll call vote, the motion carried unanimously.

PRESIDENT'S REPORT:
President Meyer presented her annual report to be filed. She also discussed the SLS ballot.

LIBRARIAN’S REPORT:
Elaine distributed copies of her regular monthly report. By general consensus, it was decided not to participate in this year’s city “Adopt a Tree” project due to our construction project and move.

CORRESPONDENCE:
None.

COMMITTEE REPORTS:
Budget & Finance:
None.

Policy:
None.

Publicity:
None

Buildings & Grounds:
None.

Parking Lot & Building Expansion:
Trustee Eden reported that the lease for the two storefronts at Indian Trail shopping center was signed on Wednesday, March 12th.

Personnel:
The committee made two recommendations to policies: add “emergency to the title of “Unscheduled Closing of the Library” and add a paragraph which was presented to the Board to the policy “Scheduled Closings of the Library for Library Construction” On voice vote, the two recommendations passed.

Friends of the Library Liaison:
The next Friends meeting is Wednesday, March 19th. City Council Liaison: Trustee Poore reported on the past month of city meetings.He highlighted the National Library Week Proclamation and the water impact fees. St. Alexander’s:

Trustee Muller reported that she had spoken to Father Cronin about the school children.

OLD BUSINESS:
Library Picture - Trustee Poore reported that he had sent a letter to Pat Coffman Huss accepting her proposal. Architect’s Contract: Trustee LaMantia moved, Trustee Bouma seconded to authorize the President to sign the contract with Engberg Anderson Design Partnership. On roll call vote, it passed unanimously.

NEW BUSINESS:
Prequalification Notice - Trustee Eden moved, Trustee Poore seconded to authorize the secretary to publish the notice of the Library’s intent to prequalify contractors for the upcoming construction project. On voice vote, the motion carried unanimously

ADJOURNMENT:
There being no further business, Trustee Bouma moved, Trustee LaMantia seconded, to adjourn. On voice vote, the motion carried unanimously, and President Meyer adjourned the meeting at 8:17 p.m.

Beverly Meyer
Secretary